August 2024

Employee One-Time Payment System (EOPS)

• Approvals are due for semi-monthly employees (SM15)

Web Time/TimeClockPlus

• Approvals are due for semi-monthly employees (SM15)

Accounting

• Close of accounting period

Electronic Personnel Action Form (EPAF)

• Approvals are due for semi-monthly employees (SM16)

Employee One-Time Payment System (EOPS)

• Approvals are due for semi-monthly employees (SM16)

Web Time/TimeClockPlus

• Approvals are due for semi-monthly employees (SM16)

Employee One-Time Payment System (EOPS)

• Approvals are due for monthly employees (MN09)
• EOPS for monthly employees must be fully approved by August 18 for payment to post against Fiscal Year 2023 funds

Electronic Personnel Action Form (EPAF)

• Approvals are due for monthly employees (MN09)
• EPAF must be applied by August 18 to run on MN9 payroll

Chrome River Expense Management System

• PCard expense reports due (cycle ending August 3, 2024)

Budget

• Payroll encumbrances will be released after the SM16 payroll has posted

Purchasing

• Non-catalog TechBuy orders using Fiscal Year 2024 funding and not requiring bids must be submitted to Purchasing by August 23, 2024 to ensure completion by the end of the year

Payment Services

• All Direct Pay Forms in TechBuy using FY2024 funding must be submitted to Payment Services approval que by Aug. 26, 2024 to ensure completion by the end of the year.

Electronic Personnel Action Form (EPAF)

• Approvals are due for semi-monthly employees (SM17)

Payment Services

• Purchasing card (PCard) purchases for Fiscal Year 2024 should be completed August 29, 2024 to ensure posting by August 31, 2024.

Payment Services

• Travel applications to be applied against Fiscal Year 2024 funds must be entered by 4:30 p.m. (MST). Please note: If travel will take place in FY2025 the system will automatically encumber the funds from FY2025 budget.

Purchasing

• PO/encumbrance change requests to increases or release prior year encumbrances are due
• Punch-out and catalog TechBuy orders using Fiscal Year 2024 funding must be submitted to the vendor by August 30, 2024 to ensure completion by year end
• All purchase orders for Fiscal Year 2024 must be completed, approved, and posted to Banner by close of business (5 p.m. MST). Any orders not completed by August 30, 2024 will be posted in September against Fiscal Year 2025 funding

Accounting

• Inventory Day: Consumable Supplies and goods for resale inventories must be counted. A count for all inventories in excess of $15,000 must be submitted to Accounting Services at accountingelp@ttuhsc.edu on a Consumable Supplies and Goods for Resale Inventory form available at http://elpaso.ttuhsc.edu/fiscal/businessaffairs/accounting/Forms.aspx no later than three business days after August 31, 2024.

Budget

• Labor redistributions (LRDs) must be submitted by August 31 to post against Fiscal Year 2024 funds